Terms & Conditions
QMSD-1008 REV 2.0 last modified 05/24/2017
Acceptance of Purchase Order
This Purchase Order supersedes any prior offers, negotiations, and agreements
concerning the subject matter hereof and, together with any Exhibits, Attachments,
and/or Change Orders issued hereunder, constitute the entire agreement between the
parties. This is an agreement that the buyer’s (Lynn Welding) offers to the seller
(vendor/supplier) has been accepted. Commencement of work on behalf of the seller in any way; is evidence to agreement of this order as written. Acknowledgement or
acceptance of payment shall be considered as an agreement to this order.
Termination of Purchase Order
a) Lynn Welding may terminate a purchase order at any time by written notice to the
b) Upon receipt of termination, in writing and from Lynn Welding. The seller shall
immediately: (I) stop all work; (II) Send a list of all purchased items, completed work
and partial work (III) Deliver any completed work; and Deliver any Work-In-Process
if requested by Lynn Welding.
c) If Lynn Welding does cancel an order, Lynn Welding will compensate the seller for
all material, estimated labor and reasonable profits.
No gratuities (in the form of entertainment, gifts or otherwise) or monetary kickbacks
shall be offered or given by SELLER to any employee of Lynn Welding for the
purpose of obtaining or rewarding favorable treatment as a supplier. This prohibition
does not apply to customary business courtesies of a normal intrinsic value (defined
as $50.00 or less) such as a lunch or dinner meal while discussing business, or snacks
and refreshments provided during a business meeting.
Quality Control Issues
SELLER shall provide timely notification (within 24 hours) to Lynn Welding of
known nonconforming articles caused by internal or external processes that may
affect the quality and (or) airworthiness of the Article. The report shall include, but is
not limited to, a description of the full technical discrepancy, articles affected, part
numbers and dates the article was delivered to Lynn Welding. Containment actions
must be initiated immediately by the seller.
Seller shall not substitute any material, processes or any other applicable article as
required in this purchase order unless approved by, in writing by Lynn Welding
a) Timely performance according to this purchase order is imperative
b) Failure of the seller to deliver goods on time according to this purchase order will be
considered a breach of this agreement
c) If the seller does anticipate a failure to deliver on time, Lynn Welding must be
notified in writing. At the time of receiving this purchase order, it is the seller’s
responsibility to observe and confirm the due date on this purchase order,
Indemnity Against Infringement
Unless Lynn Welding is associated with full design and engineering of, materials,
services, equipment, parts and other items provided by SELLER pursuant to this
Purchase Order, the seller shall at its expense defend, indemnify, and hold Lynn
Welding and its customers harmless against any claim of patent, copyright, trademark
or trade secret infringement provided that timely notice of such claim is given to
Right of Entry
Lynn Welding may send its representatives to the seller’s facility during the
fabrication period to review project status. Representatives of Lynn Welding, its
customer, and/or Government agencies may inspect and evaluate, at all stages of the
supply chain, the Seller’s quality system, data, all records, equipment, personnel,
completed parts, sub-assemblies, assemblies and work-in-process.
Seller will warrant to Lynn Welding, and Lynn Welding’s customers a product, its
related material, services and processes for a period of 36 months after delivery.
Property of Lynn Welding
a) All drawings, tools, jigs, fixtures, dies that are supplied to and/or paid for by Lynn
Welding are and will become the property of Lynn Welding.
b) All drawings, tools, jigs, fixtures, dies that are supplied to and/or paid for by Lynn
Welding shall be returned to Lynn Welding with traceable documentation in the form
of pack lists.
State and Federal Courts in the State of Connecticut shall have exclusive jurisdiction
over any disputes or claims arising out of this agreement, the interpretation of which
shall be governed by the substantive laws of the State of Connecticut. Seller consents
to the jurisdiction of such courts.
The obligations of both the seller and Lynn Welding under this agreement are subject
to any delays or cancellations caused by any condition or occurrence beyond the
control of the performing party, including but not limited to strikes, fires, riots, wars,
acts of God, inability to obtain materials or intervening government regulation.
Code of Conduct
Lynn Welding holds itself to a high standard of ethical, moral, fair and impartial
qualities. If the seller believes and has reason to do so, that an employee of Lynn
Welding has or is engaged in un-ethical behavior, the seller shall notify Lynn
Welding immediately. It is the expectation of Lynn Welding the seller will also
conduct its business in the same manner, including upholding their contribution to
product or service conformity, product safety and the importance of ethical behavior.
The seller shall keep confidential all data, drawings, tooling, process, software,
equipment and any other items that are a part of this purchase order. Seller shall
ensure that’s its vendors also adhere to the same standards of any work that may be
subcontracted that is a part of this purchase order.
Defense Priority Rating.
When an order is a rated order, certified for National Defense use, the Seller shall follow
all the requirements of the Defense Priorities and Allocations Systems Regulation (15
CFR Part 700). Including accepting or rejecting this Contract in writing within ten
working days after receipt of DO rated or five days after receipt of DX rated. If rejected,
the reason(s) for such rejection shall be included in the notice to the Buyer.
Export/Import Controls (ITAR)
Lynn Welding is International Traffic in Arm Regulations (ITAR) and Export
Administration Regulations (EAR) compliant. Documents may contain technical data
that is controlled in compliance with the ITAR and/or EAR. Without approval from the U. S. Department of State, the transfer or release of this technical data to a foreign person or entity, whether manufactured within the United States or abroad, is strictly prohibited. More information on ITAR and EAR compliance can be found at the following web address: www.pmddtc.state.gov/
Counterfeit Parts Avoidance
Supplier shall ensure that controls are in place to reduce and mitigate the risk of
counterfeit components and/or assemblies from Lynn Welding in compliance with
AS6174, or equivalent applicable standard, and their Quality Management System. This
procedure outlines the process of procuring parts from reliable sources, assuring authenticity and conformance of procured parts, controlling parts identified as counterfeit and reporting counterfeit parts to Lynn Welding and Government Investigative
authorities. Any questions should be referred to Lynn Welding.
Foreign Object Damage (FOD)
Supplier shall comply with NAS412, or equivalent standard, to prevent Foreign Object Damage (FOD) to manufactured products. Supplier shall establish and maintain an effective FOD prevention program through a Continual Improvement approach that proactively addresses and controls the events (conditions and actions) leading to FOD.
All material certifications must be made according to the latest specification revision,
which are in effect at the time of order placement. If you are unable to comply, Lynn
Welding must be notified before processing can begin. AMS, AS and similar industry
standard specifications are available at the following web address: www.sae.org.
QMSD-1008 REV 2.0 last modified 05/24/2017
The seller is required to retain records for a minimum of seven years or as specified by customer
requirements and specifications.
Q2 Quality System
The seller shall maintain a quality system equivalent to ISO 9000, AS 9100, or NADCAP. If the seller does not have a quality systems in accordance to this requirement, Lynn Welding may, at their discretion only, do business with the seller. Evidence of a quality system must be sent to Lynn Welding when beginning business with Lynn Welding. If there is a change in the quality system, status of the system, or management personnel of the quality system, the seller must notify Lynn Welding immediately
The seller shall maintain a calibration system that is compliant with ISO/IEC 17025:2005(E),
ANSI/NCSL Z540.1-1994 (R2002), ANSI/NCSL Z540.3-2006, ISO 10012:2003(E) and the
needs of our customers and/or external registration bodies.
Q4 First Article Inspections
The seller shall, when required on the purchase order, submit a full First Article inspection in
accordance with AS9102 (latest revision). Lynn Welding must approve the first article
inspection, in writing, prior to beginning the production lot
Q5 Certificate of Conformance/Certifications/MTRs
The Seller shall supply to Lynn Welding a certificate of conformance, when required on the purchase order, for all materials, processes, requirements of this purchase order, including blueprint requirements and the requirements of applicable specifications. When raw material is supplied by the seller, a physical and chemical test report (or MTR) shall be supplied with each shipment. Test reports shall be traceable to the material, legible, and include the material designation, specification and revision letter (material must be certified to latest revision in effect
at the time of shipment), results of all specified testing requirements, the mill heat number, and any other requirements specified on the Purchase Order.
Q6 Approved Suppliers/Movement of Work
The seller shall be responsible for assuring that all suppliers being used for this purchase order are approved by the end user. The seller shall notify Lynn Welding if it will be subcontracting work to any of its suppliers prior to issuing a purchase order.
All nonconforming product must be segregated by the supplier and tagged immediately. Lynn Welding must be notified within 24 hours of the seller becoming aware of a nonconformance. The nonconforming articles must remain at the seller’s facility and be contained from any other product. Upon written approval from Lynn Welding, the seller shall send the nonconforming articles back to Lynn Welding. The nonconforming product shall be tagged and shipped separately of any conforming articles. The seller shall, at the request of Lynn Welding, perform a full Root Cause Analysis, Corrective Action Request with a description of how the nonconforming articles are contained.
Q8 Changes to Work:
The seller shall not make any changes to the items of this purchase order. A change is any
deviation from the drawings, specifications and requirements of this purchase order. If there are production difficulties that may constitute a change, those issues must be clearly expressed in writing and include the requested change, reason for the change and how the change would be applied to the product. Only upon written approval from Lynn Welding or its customers will changes be allowed.
Q9 Document Control
The seller shall have an effective system to maintain control of drawings, specifications,
production plans, travelers, and other technical documents. The system must include a means to identify and remove documents which are obsolete, worn, or defaced.
Q10 Flow Down
The seller shall flow down all requirements of this purchase order to their subcontractors. It is the responsibility of the seller to verify that requirements are flowed down, that the seller’s subcontractor is meeting the requirements and that the seller’s subcontractor is approved by the prime, regulatory body, or Lynn Welding.
Q11 Responsibility for PO Compliance
Lynn Welding verification activities performed at any level of the supply chain does not absolve the external provider of its responsibility to provide acceptable processes, products and services and to comply with PO requirements.